Document Registration

REGISTRATION OF DOCUMENTS

The registration of documents in Zanzibar is governed by the Registration of Documents Act No. 99 of 1919, which provides guidelines for the registration of various documents in Zanzibar.

TYPES OF DOCUMENT REGISTRATION

The registration of documents in Zanzibar is categorized into three main types:

1. Registration of documents related to immovable property.
2. Registration of documents related to movable property.
3. Registration of documents related to miscellaneous matters.

1. Registration of Documents Related to Immovable Property

These are documents connected to contracts involving immovable assets such as houses and land. According to Section 4 of the Act, such documents must be registered in order to be legally recognized.

Examples include:

– Sale agreements for houses and plots

– Gift deeds

– Lease agreements

– Mortgage deeds

2. Registration of Documents Related to Movable Property

This type concerns movable assets — items that can be transferred from one place to another.

Examples of such documents include:

– Sale agreements for vehicles

– Transfer deeds

– Vehicle lease agreements

3. Registration of Miscellaneous Documents

These include documents not related to either movable or immovable property.

Examples include:

– Affidavits

– Powers of attorney

IMPORTANCE OF DOCUMENT REGISTRATION

1. Legal Recognition

Once a document is registered, it becomes legally recognized. Registration protects the rights of all parties involved in case one breaches the terms of the agreement. For investors, registration also serves as an important safeguard for their rights when leasing or purchasing property.

1. Record Keeping and Preservation

Registered documents are safely stored as official records for future reference. This is especially helpful if the original document is lost, as one can obtain a certified copy from the registry.

1. Economic Growth

Document registration plays a vital role in boosting the national economy, especially those related to sales and leases that create employment opportunities for youth. Additionally, registration fees provide government revenue through these documents.